Are you in the process of moving your office? Whether it’s just a move down the street or relocating to a brand new building, there are things you can do to make the transition as smooth as possible. Follow these 10 tips for a successful office removal and you’ll be organized and ready to go in no time!
10 Tips For A Successful Office Removal
1. START THE PLANNING PROCESS EARLY.
The sooner you start planning your office removal, the better. This will give you more time to declutter and organise everything, and to find a reputable company to help with the move.
If possible, try to schedule the move for a quiet time of year when there’s less chance of disruptions. And make sure you give yourself plenty of time to get everything done – it’s always better to overestimate the amount of time you’ll need than to try and rush things and end up making mistakes.
Start by creating a list of everything that needs to be moved, and then start sorting through it all. Get rid of anything you don’t need, and make sure that everything else is properly labelled and organised so that it will be easy to find and pack up on the day of the move.
2. Take Time to Tour the New Office Location.
Once you have a date for the move, arrange a time to visit the new office location so that you can start planning where everything will go. This is especially important if you’re downsizing, as you’ll need to make sure that everything will fit into the new space and that there’s enough storage for everything.
If possible, try to get the measurements of the new office before you start packing so that you can plan ahead and make sure that all of your furniture will fit. And if there are any items that you won’t be able to take with you, now is the time to start looking into selling or donating them.
When you’re touring the new office, pay attention to things like where the power outlets are located, and whether there’s enough natural light. These things can make a big difference in how comfortable and productive your staff will be in the new space.
3. Always Adhere to the Floor Plan.
Once you’ve sorted through everything and have a good idea of where everything will go in the new office, it’s time to start making a floor plan. This doesn’t have to be anything fancy – a simple sketch on a piece of paper will do. But it’s important to make sure that you adhere to the floor plan as much as possible on moving day, as this will make things a lot easier and less chaotic.
4. Change Addresses Ahead of Time.
Make sure to change your office’s address with the post office and any other relevant organisations well in advance of the move. This will ensure that you don’t miss any important mail, and it will also make it easier for your customers or clients to find you at your new location.
You should also update your website and social media profiles with your new address, and consider sending out a press release or email to announce the move.
If you have any signage outside of your current office, make sure to change it too – you don’t want anyone showing up at your old location on moving day!
5. Move the Non-essentials First.
On the day of the move, start by packing up and moving anything that isn’t essential to the everyday running of the office. This includes things like extra office supplies, files that can be stored away, and decorations.
Packing up these non-essentials first will make it easier to work around them on moving day, and it will also help to prevent any disruptions to your business.
Plus, it’s always better to err on the side of caution when packing – if you’re not sure whether something is essential or not, it’s better to pack it up and move it than to leave it behind and risk losing it.
And once everything has been packed up and moved, you can always unpack the non-essentials later on down the line.
6. Make sure storage cupboards and shelves are in place.
If you’re planning on using storage cupboards or shelves in your new office, make sure that they are in place before you start moving anything in. This will save you a lot of time and effort on moving day, and it will also prevent any damage to your belongings.
7. Get input from members of your staff.
If you have a large team, it’s a good idea to get input from members of your staff on the move. They might have suggestions on the best way to pack things up, or they might know of a better way to arrange the furniture in the new office.
Plus, involving your staff in the move will help to make them feel more invested in the new space, and it will make the transition a lot smoother for everyone involved.
8. Time the office relocation right.
Timing is everything when it comes to an office relocation. You want to make sure that you choose a time that won’t disrupt the everyday running of your business, and you also want to make sure that you give yourself enough time to get everything done.
9. Delegate!
As the manager or owner of a business, it’s easy to feel like you have to do everything yourself. But when it comes to an office relocation, it’s important to delegate as much as possible.
There are a lot of different tasks involved in an office move, and it’s impossible to do everything yourself. By delegating tasks to members of your team, you’ll be able to get things done more quickly and efficiently.
And, as an added bonus, delegating will help to build trust and communication within your team.
10. Seek Guidance from a Professional Office Mover.
If you’re feeling overwhelmed by the thought of moving your office, seek guidance from a professional office mover. They will be able to help you with every aspect of the move, from planning and packing to transport and unpacking.
Moving your office can be a daunting task, but with the right planning and preparation, it can be a successful and stress-free process. By following these 10 tips, you can ensure that your office removal goes off without a hitch. And, if you need any help along the way, don’t hesitate to seek guidance from a professional office mover. They will be able to help you every step of the way, and they’ll make sure that your office relocation is a success.